Academy of Interactive Entertainment Student Handbook

AIE Student Handbook

Recognition of Prior Learning

Recognition of Prior Learning may be granted under some circumstances. All students applying for RPL will need to complete and return to AIE an RPL application form. Applicants requesting RPL for specific modules must provide formal certification of achievement in this field of study OR submit a portfolio for assessment by AIE staff. Staff will assess the work against competency standards relating to the modules in question and a report of the assessment will be forwarded to the applicant. Students should be aware that AIE charges a fee for this service, however applicants will be eligible for a 50% refund of that fee should their claim for RPL be unsuccessful.

Some students may be eligible for direct entry into Year Two of Advanced Diploma study.

The Head of School ultimately makes RPL decisions. All Students applying for RPL will need to complete an application for RPL.

Recognition of Prior Learning and Credit Transfer Policy and Process


RPL means an assessment process that assesses the competency(s) of a person that may have been acquired through formal, non-formal and informal learning. This determines the extent to which a person meets the requirements specified in the training packages or VET accredited courses used by AIE.  

  1. formal learning refers to learning that takes place through a structured program of instruction and is linked to the attainment of an AQF qualification or statement of attainment (for example, a certificate, diploma or university degree)
  2. non-formal learning refers to learning that takes place through a structured program of instruction, but does not lead to the attainment of an AQF qualification or statement of attainment (for example, in house professional development programs conducted by a business), and
  3. informal learning refers to learning that results through experience of work-related, social, family, hobby or leisure activities (for example the acquisition of interpersonal skills developed through several years as a programmer or designer )


Credit Transfer applies when a person has completed formal training in units/modules and wishes to have this recognised as being equivalent to other units/modules. If there is a demonstrated documented equivalence with AIE learning the Credit Transfer process will provide the recognition.

Credit Transfer also applies when a person can supply documentary evidence that they have already been assessed as competent in a unit or module by another RTO. Commonly evidence of competence is in the form of:

  • AQF certification documentation issued by any other RTO or AQF authorised issuing organisation, or
  • Authenticated VET transcripts issued by the Registrar.

Process for gaining RPL or Credit Transfer

  1. Express your interest in RPL and/or Credit Transfer with the Head of School at your campus, through campus administration.
  2. An interview will be arranged with the Head of School ( or delegate ) at which your unique history and RPL/Credit Transfer options will be discussed. Please prepare for this meeting by:
  • Referring to the relevant course guide and deciding which subject(s) you can present competency evidence against
  • Identifying what evidence you have based on the definitions above
  • This initial meeting is free

During the meeting the following will be discussed:

  • What Units of Competencies will be reviewed - these will be determined by the subjects you wish to be exempt from and are available in the course guide.
  • What evidence is required to be provided - this could include certified transcripts from courses, examples of work and letters from employers / supervisors.
  • How the evidence is to be provided
  • Acceptable processes for providing evidence - It needs to be clear what evidence is being provided for each Unit of Competency.
  • A cost structure for the process to be undertaken - This allows you to adjust the Units of Competency to be considered to adjust the cost involved.
  • The time frame within which the process will be completed - when you will provide the evidence by and when our staff will be able to provide a result by.
  • An official form will be provided to complete and when you are ready to proceed with the process return it to campus administration and include your evidence for consideration. It may take some time to collect evidence, find letters, get copies certified etc or produce examples of work that show evidence. Only indicate you are ready once ALL the evidence has been collected

3. An acknowledgement of receipt of the form will be sent with an invoice that will need to be paid before the process can begin. You can cancel this process before paying the invoice without incurring any fee.

Note: Students that have access to VET FEE-HELP have the option of adding this fee to their VET FEE-HELP loan. Campus administration can advise you how this will impact on your VET FEE-HELP debt.

4. If you proceed assessment of your evidence for RPL will be made based on the rules of evidence – validity, sufficiency, authenticity and currency. For Credit Transfer applications, the validity of transcripts, certificates and other documents will be checked.

5. You will be informed of the decision. If successful, the process for award of the qualification/units of competency will be instituted. If unsuccessful, you can request a review meeting to discuss your application and present additional evidence.

6. Should the re-submission for assessment be deemed unsuccessful, a 3rd assessment option will be allowed but this attracts a fee equivalent to 25% of the original invoiced cost.

7.  An appeal process is able to be employed as per the current info in the P & P manual should an applicant not agree with the assessment undertaken.

8. Any subject enrolment alterations will be processed once results of appraisal are accepted.

The process is summarised in the following flowchart.


Recognition of Competencies[edit]

AIE recognises AQF qualifications and Statements of Attainment issued by other Registered Training Organisations (RTO’S). If you have successfully completed national units of competency with another RTO which are included in your new program, you may be granted advanced standing.